County Carlow Chamber is officially authorised by Chambers Ireland to issue and certify export documentation. The Chamber handles a range of documents for companies including Certificates of Origin (EU Certs, Arab/Irish Certs).
Certificates of Origin
Some countries request a Certificate of Origin with imports. This document proves the place of growth, production, or manufacture of goods, specified thereon. The type of Certificate required varies according to the destination of the goods, e.g. member States of the Arab League require an Arab-Irish Certificate Origin. The majority of Certificates of Origin issued by the Chamber will be for non-Arab destinations. In such cases the European Union Certificate of Origin is used.
Before a company can apply for a Certificate of Origin certain information is required by the Chamber:
An Indemnity Form must be completed by the company before the Chamber can provide certification service. The undertaking of indemnification is needed with respect to information provided by the company to the Chamber. The company agrees to abide by standard rules and indemnifies the Chamber against inaccuracy of documents or misleading information. The applicant must be based in the 26 counties and be registered with the Companies Registration Office. The Indemnity Form is available from County Carlow Chamber and is renewed annually.
A list of authorised signatories for the company on the company’s headed paper, (with sample of signature). The signatories will be authorised to sign applications for certificates on behalf of the company: the (pink) application form of the European Certificate of Origin or the blue & green sheets of the Arab-Irish Certificate of Origin and documentation will only be accepted from those on the authorised list.
Non-members of County Carlow Chamber must supply the Chamber with a banker’s reference. This must confirm that the company maintains an account with the bank.
Certificates of Origin certified online
It is possible to have EU certificates of Origin certified online, please contact firstname.lastname@example.org for an Indemnity Form to register for this Service.
Once you are registered to use the system you simply log in and enter all certificate details. Shortly after your online submission, we will apply our Chamber official stamp and signature digitally and then email you to confirm approval. You can then issue an EU Certificate of Origin right at your own printer (you will need to maintain a stock of blank certificates).
Using the online system brings many benefits including:
Records of all certificates are stored for audit
Save money on couriers, post and staff time
Save time as the risk of your document being rejected is eliminated
The following details should appear on each sheet on the Certificate of Origin set.
Box 1 – Consignor
Insert the full name and address (including country) of the exporter.
Box 2 – Consignee
Insert the full name and address of the foreign recipient of the goods. If the consignment is made to order and the consignee is not known then insert “To Order: For shipment to …………… (the name of the country of destination)”.
Box 3 – Country of Origin
Insert the country of origin of the goods. For goods originating in the European Community the designation should read “European Community” followed by the particular member state(s), e.g. “European Community-Ireland”.
N.B. For goods of non community origin then the name of the actual country of origin must be used. Area groupings (e.g. EFTA) are not acceptable.
Where the Certificate includes goods of multiple origins which will not fit in the box, insert “as shown in box 6” in box 3. When completing the description of goods in box 6, clearly indicate the country of origin against each item listed.
Box 4 – Transport details (optional)
Indicate the method of transport of the goods, e.g. road, airfreight, seafreight etc.
If the method of transport is unknown at the time of application, insert “First available transport”.
Where more than one method of transport is being used insert “Mixed transport”.
Box 5 – Remarks
This can be left blank or used for any additional information e.g. Letter of Credit details
Box 6 – Item number, marks, numbers, number and kind of packages, description of goods
Insert the number and type of packages to be consigned e.g. 4 boxes, 3 bales, 5 cartons, etc., together with any marks and numbers appearing on the packages.
If the goods consigned are not packed insert “unpacked”. If the goods are simply addressed to the customer insert “fully addressed”.
If the goods are not marked then indicate “Unmarked”.
Insert the description of the goods. This must be sufficient detail to clearly indicate the nature of the goods. Descriptions must not be too general, vague, ambiguous or solely given by trademark or brand name e.g. Spare parts or Pampers or something similar.
Clearly indicate each separate description by the use of item numbers.
After the final entry in box 6, the box should be ruled across and all unused space crossed through diagonally.
Should there be insufficient space in box 6 to describe all the goods adequately, then it is permissible to insert a general description of the goods followed by the phrase “as per invoice number…”.
Box 7 – Quantity
Insert gross and nett weight in kilos. Should the weight be unknown, this detail may be replaced by other identifying particulars e.g. number of individual items, metres, litres etc.
Carlow Chamber of Commerce
Gateway Business Centre,
Ph: 059 91 32337